There is no doubt that the implementation of SAP involves solid preparation and later on, also effective change management. The risks are significant, because in the case of an unsuccessful rollout, high costs, delays and often loss of employee confidence are to be expected. How to avoid difficulties and conduct a rollout successfully? Learn the practices that will facilitate digital transformation.
SAP rollout – planning as a foundation for success
The decision on SAP implementation is just the beginning. A thoughtful, carefully prepared plan is essential. It serves to establish priorities when making changes, precisely define project goals and get the right people and teams in the company involved. The created plan should answer the question of why SAP is being implemented. Each goal that is identified should be parameterized. It is also important to assign KPIs to it so that it becomes measurable.
In addition, the SAP rollout provides an excellent opportunity to analyze and improve current business processes. Mapping them will certainly make the task easier. It is worth remembering that a SAP rollout requires the involvement of a multidisciplinary team, which will include not only IT experts, but also representatives from all departments within the company.
SAP rollout – key steps
The SAP rollout begins with a preparatory phase. During it, a budget is defined and a realistic schedule is created. Then comes the implementation phase, in which SAP is tailored to the company and its specific needs. This is the time for configuring modules and testing them in the customized environment.
The next phase is data migration. This is where attention must be paid to the quality of the information being transferred. Migration testing and validation is necessary to make sure the data is complete and accurate. Next, training should be provided to employees to help them use the new solution, as well as post-implementation support. The final step is to get the system up and running.
SAP rollout – the most common challenges
SAP implementation comes with many benefits for companies. However, to go smoothly, it requires effective change management. Keep in mind that every rollout is different and comes with its own challenges. However, the most common problems certainly include underestimation of project time. Instead of being optimistic, make realistic assumptions and thus avoid delays. The schedule should take into account the time needed for testing, training and data migration.
Digital transformation also involves overcoming employee resistance to change. To get their commitment, clear communication is essential. Organizing workshops and training sessions makes it easier to overcome the fears of employed people and let them get rid of their doubts. It’s also worth keeping in mind that while the system can be customized to fit your company’s specific needs, too much customization can result in high maintenance costs for the tool, as well as inconvenience during future upgrades. To prevent this, it is worth making an effort to customize your business processes in some way to SAP functions.
Successful SAP rollout – best practices
To avoid difficulties and implement new solutions successfully, it’s worth securing the support of external experts such as Hicron. With the help of experienced consultants, dealing with challenges during SAP implementation becomes easier. By conducting the rollout stage by stage, you can react faster to potential problems and prevent complications. Involving the team in the decision-making process fosters trust, and regular reporting on the project’s progress influences the smooth implementation of changes.
SAP rollout is a way to streamline business processes and increase the efficiency of operations in a company. Open communication with employees, support from experts, efficient project management, and solid change preparation make project implementation easier and avoid disruptions.
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